I am hopefully moving up with a promotion at work and have noticed a few things I want to change which will help out our planning.
Using Google Sheets, we create rotas for the jobs for the week and what operatives will be where and in what vehicles.
We update this multiple times during a day and are sometimes seeing people's names or vehicles duplicated across the rota, i.e., Joe Bloggs is showing as at two jobs on the same day.
What formula would allow me to create the rota, but then flag up any duplicates to ensure this doesn't happen?
Select the row in question, go to Format > Conditional Formatting, set Apply to range to all the rows you want to compare, f.ex. A1:A1000, set Format cells if... to Custom formula is and use the =COUNTIF function to count if the cell value occurs more than 1 time, for example =COUNTIF($A:$A, A1) > 1
I have a grid which lists the Period (Start - End), and a list of Downtimes.
The downtimes are then sorted (to ensure chronological order based on the start time of the outage), using the following formula:
=SORT(INDIRECT("B4:C"&SUMPRODUCT(MAX((B4:B12<>"")*ROW(B4:B12)))),1)
After which I am trying to calculate the list of Available times (Uptimes).
Currently i have a mess of inflexible formulas as follows:
B26 =IF(B14<B15,B14,C15)
C26 =IF(C14<C15,C14,B16)
B27 =C16
C27 =B17
I am searching for either a universal single celled arrayformula, or a formula that can be dragged (down/across), that can calculate the list of Available times (Uptimes).
I am seeking formula solutions that will work in both Excel (Mac 2021) and Google Sheets.
See attached image:
EDIT:
Here is a google sheet that has some example data, and explanatory notes: https://docs.google.com/spreadsheets/d/1t0XImtjP4RKeTdg3L97bjPzateUX2waHPhjf3nmSFIk/edit#gid=2100307022
in GS try:
=FILTER(B3:C24; A3:A24="Period")
update
B15:
=SORT(B4:C12)
B25:
=QUERY({C15:C23, B16:B24}, "where Col1 is not null and Col2 is not null")
Here is the solution i created (working in both Excel + Google Sheets) for cutting downtimes from a time period, to leave only the remaining uptimes.
Using the same cells and ranges as per the Question....
The original downtimes does not need to be in order, they are sorted in the intermediate table.
in cell B15:
=IFERROR(SORT(FILTER(B4:C12,(B4:B12<=C3)*(C4:C12>=B3))),"")
Then, create named ranges for the elements to be used in the formulas that will populate the remaining uptimes (this makes the formulas easier to edit as will be noted below):
start is the start time of the original time period (B14)
end is the end time of the original time period (C14)
downstart is the range of the start datetimes of the downtimes (B15:B23)
downend is the range of the end datetimes of the downtimes (C15:C23)
Then, to create/populate the list of the remaining uptimes, for the opening times, enter this formula into the first cell (B25) :
=IFERROR(IF((start>=MIN(downstart))*(end<=MAX(downend)),IF(ROW()=(25+SUMPRODUCT(--(LEN(downstart)>0))-1),"",SMALL(downend,1+ROW()-25)),
IF((start>=MIN(downstart)),SMALL(downend,1+ROW()-25),
IF((end<=MAX(downend)),IF(ROW()=25,start,IF(ROW()=(25+SUMPRODUCT(--(LEN(downstart)>0))),"",SMALL(downend,ROW()-25))),
IF(ROW()=25,start,SMALL(downend,ROW()-25))
))),"")
And for the ending times, enter this formula into the first cell (C25):
=IFERROR(IF((start>=MIN(downstart))*(end<=MAX(downend)),IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),"",SMALL(downstart,2+ROW()-25)),
IF((start>=MIN(downstart)),IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),end,SMALL(downstart,2+ROW()-25)),
IF((end<=MAX(downend)),IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),end,SMALL(downstart,1+ROW()-25)),
IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))),end,SMALL(downstart,1+ROW()-25))
))),"")
Note: In both of these formulas, the number 25 is the row number of the first row where the results are to be populated, so if you have these results starting on a different row, just change the number 25 to your starting row. Due to use of named ranges, no other changes are necessary.
After entering the formulas, drag them both down to fill the remaining results.
For those with Excel 2019 or newer (or Google Sheets), you can use IFS instead. For the opening times, use this (in B25 ):
=IFERROR(IFS(
(start>=MIN(downstart))*(end<=MAX(downend)),(IF(ROW()=(25+SUMPRODUCT(--(LEN(downstart)>0))-1),"",SMALL(downend,1+ROW()-25))),
(start>=MIN(downstart)),SMALL(downend,1+ROW()-25),
(end<=MAX(downend)),(IF(ROW()=25,start,IF(ROW()=(25+SUMPRODUCT(--(LEN(downstart)>0))),"",SMALL(downend,ROW()-25)))),
(start<MIN(downstart))*(end>MAX(downend)),(IF(ROW()=25,start,SMALL(downend,ROW()-25)))
),"")
And, for the ending times use this (in C25):
=IFERROR(IFS(
(start>=MIN(downstart))*(end<=MAX(downend)),(IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),"",SMALL(downstart,2+ROW()-25))),
(start>=MIN(downstart)),(IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),end,SMALL(downstart,2+ROW()-25))),
(end<=MAX(downend)),(IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),end,SMALL(downstart,1+ROW()-25))),
(start<MIN(downstart))*(end>MAX(downend)),(IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))),end,SMALL(downstart,1+ROW()-25)))
),"")
Again, drag them down to populate the remaining results.
Explanation:
(IF(ROW()=(25+SUMPRODUCT(--(LEN(downend)>0))-1),xxxxxx styled sections of the formulas check if on certain row, so that can return specific results
SMALL(named_range,ROW()-(25)) styled sections of the formulas uses the ROW with an offset (25, based on this examples starting row for the results) to increment the SMALL
Both the nested IF and the IFS styled solutions are in the example file linked in the opening Question.
Given a list of items which have a date as one field, how can I separate one set which have a date in the first few days of the month from those which have a date in the last few days?
The items are gas bills, generally one per month, in a bank statement which relate to each of two separate buildings and need to go into two separate accounts. They were imported from a CSV file.
In practice, the number of lines involved is small, so I've just done it by hand, but the question of how to do it by formula and sort occurred to me, and I neither have nor found an answer.
I hope it is a slightly interesting question.
The function is simply called DAY. You can find it by clicking on the Function Wizard toolbar icon and looking under the Date&Time category.
For example, in cell B1 enter a formula like =DAY(A1) and fill down. Then go to Data -> Sort.
I know there must be a simple answer to this, but I can't find it.
I have added a couple of textboxes to a Matrix in a BIDS/SSRS report. I've given these textboxes values such as:
=Fields!WEEK1USAGE.Value
It works (after a fashion); when I run the report (either on the Preview tab, or on the Report Server site) I see the first corresponding data value on the report - but only one.
I would think that once a value has been assigned via expressions such as "=Fields!WEEK1USAGE.Value", each value would display (rows would automatically be added).
There must be some property on the Matrix or the textbox that specified this, but I can't see what it might be.
Here is how my report looks (very minimalistic, so far) in the Layout pane:
...and after running, on the Preview tab:
Obviously, I want the report to display as many rows as necessary, not just one. The textboxes do have a "RepeatWith" property, but there description doesn't sound interesting/useful/promising.
I don't see any property on the Matrix control that looks right, either.
I thought maybe the designer was only showing one row of values, and ran the report on the server, too, but there also it just shows the two values.
So what do I need to do to get all the data for a provided field?
Matrices are for display of grouped data and summary information, usually in a horizontally expanding pivot table type of format. Is a matrix really what you are after? Looking at your expression you have =Fields!Week1Usage.Value but in a matrix what I expect to see would be at least =Sum(Fields!Week1Usage.Value) or even better just =Sum(Fields!Usage.Value). Then you would have ProactDescription as your row group and the week as your column group and it would all just work out everything for you, grouping and summing by Proact vertically and expanding the weeks out horizontally.
What seems to be happening is that you have no grouping on rows or columns and no aggregation so it is falling back to the default display which is effectively the First function - it displays the first row of data and as far as the matrix is concerned it has done its job because there is no grouping.
Without knowing your problem or data, I'll make up a scenario that might be what you are doing and discuss how the matrix does the heavy lifting to solve that problem. Let's say you have usage data for multiple Proacts. Each time one is used you record the usage amount and the date and time it is used. It could be used multiple times per day but certainly multiple times in a week. So you might be able to get the times each Proact is used from a table like so:
SELECT ProactDescription, TimeUsed, Usage
FROM ProactUsage
ORDER BY ProactDescription, TimeUsed
In your report you want to show the total weekly usage for each Proact over multiple weeks. Something like this:
Proact Week1 Week2 Week3 ...
Description Usage Usage Usage ...
--------------------------------------------
Anise, Fennel 1 CT 20.00 22.50 16.35 ...
St John's Wort 15.20 33.90 28.25 ...
...
and so on. Using a dataset based on the SQL above we create a matrix and in the row group properties we group on =Fields!ProactDescription.Value and in the column group properties we group on a week expression like =DateDiff(DateInterval.Week, Fields!TimeUsed.Value, Today) and then in the intersection of the row and column we put =Sum(Fields!Usage.Value). To display the header of the column nicely put an expression like
="Week " & DateDiff(DateInterval.Week, Fields!TimeUsed.Value, Today)
The matrix automatically does all the summing by week and product and expands the weeks horizontally for as many as you are reporting. For bonus points you can also put totaling at the end of the columns and the rows to show the total use of that Proact for the period (row total) and total use of all Proacts in that week (column total).
Ok, I've seen similar questions on here, but nothing exactly the same. I am creating reports based on a cube that reads data from a DW. A lot of the reports tend to be along the lines of Value by Something By Week or Value By Something By Month. Everything seems ok, but the week and month (columns) don't order correctly. Week 10 goes before Week 9, February comes before January, etc. Im very frustrated bc I can't get these things to work correctly.
To add to this, at some point my customer needs to be able to write their own reports against the cube using Reportbuilder 3.0. So, I am reluctant to rely on manually editing the query. SURELY there is some obvious way to do this. In my DimDate I have a weekname that is a varchar, a week that is date, etc. Same for month.
Im missing something obvious here.
Thanks!
The sort order would make sense (varchars are strings {"Week 10", "Week 9"}, and {"February", "January"}) in that they are coming before their respective pair in the examples you've given, assuming an ASCII type of sort on the string values.
There are multiple ways to have ascending sort with strings as column headers (assuming ASCII type sorting on the string field):
Ensure week numbers are two digits in length e.g. "Week 9" would become "Week 09". This will ensure that the week columns are sorted in ascending order (or descending order, which ever is the case).
Add a month number in front of the month name e.g. "01 January", "02 February" -> You will still need two digit month numbers otherwise you will get the same issue you had with week numbers.
Use formatted dates as opposed to strings, as dates will be sorted properly.
Alternatively, if the issue is being caused in the dimension within the cube you can ensure any order by clauses are on keys, and not name fields.