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Synchronize independent spreadsheet rows, filled by IMPORTRANGE()
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Closed 7 years ago.
I am looking for some advice on how to approach this, I would like to sort a spreadsheet across 2 sheets using a google script. I know how to use sort () but it only works on a single sheet. First sheet has 2 columns, student name and student number, second sheet has columns student name and student number linked from the first sheet (ex. =Sheet1!A1) and additional columns to enter student marks. Problem is if I use sort on the first sheet then the mark columns will no longer align with the student names and numbers because they are referenced from the first sheet. I know combining into 1 sheet would solve this but I need them in different sheets as it's part of a bigger project.
I could use some advice on how to approach this using a google script.
You could also use VLOOKUP in your second sheet instead of direct references. Then you can rearrange the rows in Sheet1 all you want without affecting Sheet2. e.g. =VLOOKUP(A1, Sheet1!$A$1:$B,2,false)
Place that formula into all cells in column B of the second sheet.
I'm assuming that the student name is always in column A and the student number in column B.
Related
Forgive me if I am not using the correct terminology, I short of crash-coursed myself in Google sheets a few days ago.
Is there a way that I could using IMPORTRANGE to import a data range from spreadsheet 2 into spreadsheet 1, where the range selected from spreadsheet 2 can be matched against criteria in spreadsheet 1 that corresponds to criteria in spreadsheet 2? I have a specific set of data in spreadsheet 1 that, while the same in content, is not in the same order as spreadsheet 2 (which I don't myself maintain) or spreadsheet 3 (which is maintained by someone other than myself or the person that maintains spreadsheet 2), but am being given access to spreadsheet 2 and spreadsheet 3 data that I didn't previously have.
EXAMPLE:
https://docs.google.com/spreadsheets/d/1ByN9Ju8QiiHTfFgow7lDF4VN-zBRqP1gzpAK73ZRBNg/edit?usp=sharing
You work with IMPORTRANGE content the same way as you do with any range within your spreadsheet. Good practice is to use columns with unique content as ID's for searching, filtering, etc.
If you want put the content of somebody's spreadsheet into yours, you can control it.
For example:
In order to get REGISTRATION number from sheet3
Think of VLOOKUP construction:
=VLOOKUP(key,table with key value on the leftmost column;number of column to take value from,false)
You use vlookup formula that takes name in your table as a key (first parameter of formula), then you must rebuild your importrange to have key in leftmost column.
2nd parameter of VLOOKUP will look like this:
{importrange("Sheet3url";"Sheet!Columnwithname"),importrange("Sheet3url";"Sheet!Columnwithregistration")}
This is your temporary table made of 2 importranges.
You want 2nd column of this construction - which is column with registration.
Whole vlookup looks like this:
=VLOOKUP(key,{importrange("Sheet3url";"Sheet!Columnwithname"),importrange("Sheet3url";"Sheet!Columnwithregistration")},2,false)
It's much easier when key is on the left. If you want to extract SEX and DOB you use:
=VLOOKUP(key,importrange("Sheet3url";"Sheet!Columnsfromname to DOB"),2 and then 3,false)
Beware - using multiple importrange makes your sheet slow.
If you have hundreds of rows, you should wrap it around with arrayformula to work with all rows in one go.
Also you can first importrange somebodys table into your sheet on a side and operate inside your sheet.
It's advised when using big datasets and not that many files.
I'm working on a call tracking sheet for our sales teams to see their numbers.
Now I've following case I don't know how to solve.
Every sales person has his own sheet with his name.
In the main sheet I want to add up the data from all sellers, which currently happens via the following formula:
='Closer 1'!C4+'Closer 2'!C4+'Closer 3'!C4+'Closer 4'!C4+'Closer 5'!C4+'Closer 6'!C4+'Closer 7'!C4+'Closer 8'!C4
My question now is, how can I dynamically extend the formula with a database table so that when another seller is added, I don't have to adjust a formula?
That the formula is automatically supplemented by the additional person?
Here I added a picture how does it look like: Picture 1
The Sheet of a sales person looks like: Picture 2
Because It would need really much time to change all the formulas for every day of the year.
Thank you very much for your help guys!
My idea is to use INDIRECT function and store sellers names in sum sheet.
This formula treats string as a reference so you can take sheetnames from your spreadsheet.
My sheet you can find here:
https://docs.google.com/spreadsheets/d/1f31vxTFhAvmPNzx5oIleZHYfyxnFz73jCHkbP6_5hmA/copy
Currently, am trying to retrieve data from this page: https://www.hdb.gov.sg/cs/infoweb/residential/renting-a-flat/renting-from-the-open-market/rental-statistics , as you can see, there are 4 quarters in a year, and for each quarter, there is a different table. I wish to extract the table but currently, i am unable to automate the process, only able to take one. On top of that, i wish to add two columns to the retrieved data table which is "Quarter" and "Year". Any suggestions? Attached photos are my workflow and my excel.
Get the number of years/ loop through the years (or start with the 1st year up to the last year).
For each year try to get the data via data scraping (the elements exist, just hidden/not expanded ; do one table datascraping for data modelling and reuse it within the loop). For the datascraping you need to change the selector, to make it usable for all tables by using the year and the quarter (just a generic example, like * year * quarter *). Columns are the same for all tables.
I haven't seen details within the website menu or within the page, is good to check if robots are allowed to scrape for data
Above would be the quickest way. More complex with FindChidren activity.
I'm stuck with Google Sheets.
Situation:
I have a data table with projects. Each project as a few attributes, most importantly including which team member has worked on the project this month.
Goal:
I need to convert the data to a new table that is built up differently. I need one row per project per active team member.
Sample data and goal:
https://docs.google.com/spreadsheets/d/1QcNPsvHX8hBNUpCJiutof8yD8ukFYcCXM_pLNrQmDUs/edit?usp=sharing (can edit)
As you can see, SEO and Island now have two rows instead of one, as Jan AND Chris have worked on the projects this month.
Approach:
I tried FILTER, QUERY (with pivot) and thought about Scripting (basically its an iteration over the Matrix B3:E8...). However, I am not particularly skilled at Sheets and am very thankful for your help. Thanks a billion, guys!!!
You can do this a fairly standard way by using Textjoin to join together the corresponding column headers and other data for the non-blank cells, then separating it into rows then rows and columns with the Transpose and Split functions:
=ArrayFormula(split(transpose(split(textjoin("¶",true,if(B3:E8="","",A3:A8&"|"&F3:F8&"|"&G3:G8&"|"&H3:H8&"|"&I3:I8&"|"&B2:E2)),"¶")),"|"))
i'm writing a program at work for a categorizing issue.
i get data in the form of CODE, DESCRIPTION, SUB-TOTAL for example:
LIQ013 COGNAC 25
LIQ023 VODKA 21
FD0001 PRETZELS 10
PP0502 NAPKINS 5
Now it all generally follows something like this...the problem is my company supplies numerous different bars. So there are like 800 records a month with data like this. My boss wants to breakdown the data so she knows how much we spend on a certain category each month. For example:
ALCOHOL 46
FOOD 10
PAPER 5
What I've thought of is I setup a sort of "data-base" which is really a csv text file that contains entries like this:
LIQ,COGNAC,ALCOHOL
LIQ,VODKA,ALCOHOL
FD,PRETZELS,FOOD
FD,POPCORN,FOOD
I've already written code that imports the database as a worksheet and separates each field into its own column. I want excel to look through the file and when it sees LIQ and COGNAC to assign it the ALCOHOL designator. That way I can use a pivot table to get the category sums. For example I want the final product to look like this:
LIQ013 COGNAC 25 ALCOHOL
LIQ023 VODKA 21 ALCOHOL
FD0001 PRETZELS 10 FOOD
PP0502 NAPKINS 5 PAPER
Does anyone have any suggestions? My worry is that a single point expression match to JUST the code i.e. just to LIQ without a match to COGNAC as well would maybe result in problems later when there are conflicting descriptions? I'd also like the user to be able to add ledger entries so that the database of recognized terms grows and becomes more expansive and hopefully more accurate.
EDIT
as per #Marc 's request i'm including my solution:
code file
please note that this is a pretty dumb-ed down solution. i removed a bunch of the fail-safes and other bits of code that were relevant to a robust code but not to our particular solution.
in order to get this to work there are two parts:
the first is the macro source code
the second is the actual file
because all the fail-safes are removed, the file needs to be imported to excel exactly the way it appears. i.e. Sheet1 on the googleDoc should be Sheet1 on the excel, start pasting data at cell "A1". before the macro is run, be sure to select cell "A1" in Sheet1. as i said, there are implementations in the finished product to make it more user friendly! enjoy!
EDIT2
These links suck. They don't paste well into excel.
If your comfortable with it I can email you the actual workbook. Which would help in preserving the formatting etc.
Use a lookup table in a separate sheet. Column A of the lookup sheet contains the lookup value (e.g. PRETZELS), Column B contains the category (FOOD, ALCOHOL, etc). In the cells where you want the category to show up in your original sheet (let's use D3 for the result where B3 holds the "PRETZELS" value), type this formula:
=VLOOKUP(B3,OtherSheet!$A$1:$B$500,2,FALSE)
That assumes that your lookup table is in range A1:B500 of a worksheet named "OtherSheet".
This formula tells Excel to find the lookup value (B3) in column A of your lookup and return the corresponding value from column B of your lookup table. Absolute references (the $) ensure that your formula won't increment cell references when you copy/paste the formula in other cells.
When you get new categories and/or inventory, you can update your lookup table in this one place by just adding new rows to it.