I am helping my son with a making a master spreadsheet using importrange formula in sheets. This is for keeping track of parts and orders. Then with multiple sheets being linked to the master, he needs to be able to sort all the data by the Due Date column. The master needs to be updated in real time from the individual sheets and the importrange does that. I also need the all the data now to be sorted by the due date. But with importrange it doesn't allow you to sort the data. This is easy to do in regular Excel when you do a "paste link". But in sheets it's a pain. As a work around, I'm having to copy and paste values of all of the master data into a separate sheet so I can set up filters to sort by the due date. But once that happens, that data is now static and is no longer being updated in real time. So copying and pasting the data needs to happen daily to be on top of the due dates. There has to be an easier way to do this. So here's the formula that's used in one of the sheets,
=IMPORTRANGE("https://docs.google.com/spreadsheets/d/1_DbCYLX1tc9cMezqzbz9W7FGCUgxbmmdEhjUNU9z6T0/edit#gid=1986402868","32102!A2:M29")
The due date is the header name in the 3rd column. What is needed in order to sort all of the master data from the sheets that have been added with importrange?
try:
=QUERY({
IMPORTRANGE("1_DbCYLX1tc9cMezqzbz9W7FGCUgxbmmdEhjUNU9z6T0", "32102!A1:M29");
IMPORTRANGE("1_DbCYLX1tc9cMezqzbz9W7FGCUgxbmmdEhjUNU9z6T0", "32102!A2:M29")},
"order by Col3 asc", 1)
or desc instead of asc if you need so in descending order
Related
Forgive me if I am not using the correct terminology, I short of crash-coursed myself in Google sheets a few days ago.
Is there a way that I could using IMPORTRANGE to import a data range from spreadsheet 2 into spreadsheet 1, where the range selected from spreadsheet 2 can be matched against criteria in spreadsheet 1 that corresponds to criteria in spreadsheet 2? I have a specific set of data in spreadsheet 1 that, while the same in content, is not in the same order as spreadsheet 2 (which I don't myself maintain) or spreadsheet 3 (which is maintained by someone other than myself or the person that maintains spreadsheet 2), but am being given access to spreadsheet 2 and spreadsheet 3 data that I didn't previously have.
EXAMPLE:
https://docs.google.com/spreadsheets/d/1ByN9Ju8QiiHTfFgow7lDF4VN-zBRqP1gzpAK73ZRBNg/edit?usp=sharing
You work with IMPORTRANGE content the same way as you do with any range within your spreadsheet. Good practice is to use columns with unique content as ID's for searching, filtering, etc.
If you want put the content of somebody's spreadsheet into yours, you can control it.
For example:
In order to get REGISTRATION number from sheet3
Think of VLOOKUP construction:
=VLOOKUP(key,table with key value on the leftmost column;number of column to take value from,false)
You use vlookup formula that takes name in your table as a key (first parameter of formula), then you must rebuild your importrange to have key in leftmost column.
2nd parameter of VLOOKUP will look like this:
{importrange("Sheet3url";"Sheet!Columnwithname"),importrange("Sheet3url";"Sheet!Columnwithregistration")}
This is your temporary table made of 2 importranges.
You want 2nd column of this construction - which is column with registration.
Whole vlookup looks like this:
=VLOOKUP(key,{importrange("Sheet3url";"Sheet!Columnwithname"),importrange("Sheet3url";"Sheet!Columnwithregistration")},2,false)
It's much easier when key is on the left. If you want to extract SEX and DOB you use:
=VLOOKUP(key,importrange("Sheet3url";"Sheet!Columnsfromname to DOB"),2 and then 3,false)
Beware - using multiple importrange makes your sheet slow.
If you have hundreds of rows, you should wrap it around with arrayformula to work with all rows in one go.
Also you can first importrange somebodys table into your sheet on a side and operate inside your sheet.
It's advised when using big datasets and not that many files.
I'm stuck with Google Sheets.
Situation:
I have a data table with projects. Each project as a few attributes, most importantly including which team member has worked on the project this month.
Goal:
I need to convert the data to a new table that is built up differently. I need one row per project per active team member.
Sample data and goal:
https://docs.google.com/spreadsheets/d/1QcNPsvHX8hBNUpCJiutof8yD8ukFYcCXM_pLNrQmDUs/edit?usp=sharing (can edit)
As you can see, SEO and Island now have two rows instead of one, as Jan AND Chris have worked on the projects this month.
Approach:
I tried FILTER, QUERY (with pivot) and thought about Scripting (basically its an iteration over the Matrix B3:E8...). However, I am not particularly skilled at Sheets and am very thankful for your help. Thanks a billion, guys!!!
You can do this a fairly standard way by using Textjoin to join together the corresponding column headers and other data for the non-blank cells, then separating it into rows then rows and columns with the Transpose and Split functions:
=ArrayFormula(split(transpose(split(textjoin("¶",true,if(B3:E8="","",A3:A8&"|"&F3:F8&"|"&G3:G8&"|"&H3:H8&"|"&I3:I8&"|"&B2:E2)),"¶")),"|"))
Can someone please direct me to a detailed explanation (link) of the Gnumeric sort function? The Gnumeric manual is abbreviated and has no examples. I haven't been able to find any appropriate info through the search engines and even Stackoverflow only has half a dozen questions on it which don't suit.
My problem is:
I have a table with rows of dates, names, and columns of data. (pretty straightforward stuff).
I want to sort ALL columns by the NAME column.
That is: keep each row intact for data but move them in the table up or down so that the order is alphabetic by name.
I can do this easily with Libercalc but prefer the feel and simplicity of Gnumeric, yet I have never been able to understand from the drop-down sort menu how to get this done. I can sort any column fine by itself, but can't seem to lock the other data in the row to be taken with it.
This is such a frequent function I'm surprised it's not made clearer in the drop-down menu. That is: Order by column x
The only way one can sort with Gnumeric, apparently, is to move the key column (i.e. in my case the NAME column) to be the left-most column (column A) in the table, and then sort, subsequently moving the columns back into their required format (date and time in first column) as I want it. This seems very clumsy to me and I wondered if there was an easier way of ordering a table in any format (e.g. just as it is imported from the csv file) by simply selecting the column to sort wherever it is in the table, as can be done in LiberCalc?
1) You need to select ALL the columns you want to sort:
menu > data > sort
2) Keep the column with the NAMEs to be sorted, and remove the rest of the columns in:
sort specification
I am building a google sheet to do calculations based on information I found on different websites and stumbled upon the IMPORTHTML function in Google Sheets.
Terrific, I want to import tables and then use some of the values out of those tables to build my sheet and make further calculations.
However, since the function retrieves both the headers and all the information in the table that makes it quite hard to work with. Instead I would like to pull only certain of the data, preferably specific cells in the table pulled.
Is this possible?
For example:
=ImportHtml("http://en.wikipedia.org/wiki/Demographics_of_India"; "table";3)
returns a huge list, what if I would like to pull only the values of B7 and D7? Is that possible? Even filtering out a single row would be useful, whatever that is more feasible. The most important part is that I can get a single row and dont have the full table.
Found the INDEX function, doing exactly what I need it to do!
I have an issue with an excel spreadsheet I want to see if I can do without VBA just because it seems easier to implement that way. Basically, there are many columns in the sheet I want to sort. However, I merely want to look at three columns: the title column, the data column and the status column.
In a new spreadsheet, there will be four sections. Each section corresponds to 3 months of the year (ie Jan, Feb, Mar. will map to the first column on the new spreadsheet, April, May, June will map to the second column on the new spreadsheet).
Based on the date, and if the status column has the word "Finished" (in the original spreadsheet), I want to map the title to a certain column under the new spreadsheet based on the date criteria as described in the previous paragraph. So for example, if the original spreadsheet has following:
Title Date Status
Doc1 1/12/13 Finished
Doc2 2/10/13 UnFinished
Doc3 4/1/13 Finished
Doc4 3/31/13 Finished
Would map to, on the new spreadsheet:
1st Column | 2nd Column
Doc1 Doc3
Doc4
I have looked a lot into pivot tables but I can't "automate it" as much as I want to. I have gotten it down to the point where I can change the pivot tables into filtering based on date, but I want it even more automated than that. I've also tried excel formulas but that has been to no avail. Thanks for the help, I really appreciate it!
With a PivotTable it seems fairly easy to 'automate' as far as Sheet 2 as below:
but from there to the result requested is relatively 'manual' without VBA, so may not suit.
For my convenience I have changed the date formats. The PivotTable is constructed as usual/indicated without showing grand totals for rows or for columns (PivotTable Options, Totals & Filters). The Column Labels are Date with Grouping By Quarters with appropriate Starting at: and Ending at: (Group) and Collapse Entire Field (Expand/Collapse).
The formula in I6 is to convert the document count (always 1) to document name:
=IF(F6=1,$E6,"")
However, to allow room for additional quarters in the PivotTable the formula should be moved to the right. The formula would need to be copied across and down as necessary.
The process becomes more ‘manual’ with copying the results of these formulae, pasting them (with Special / Values) into a new location (in the example 2!A1) and, if required, deleting blanks.
This may be against the rules with regards to maintaining the integrity of the OP's request, but hopefully it doesn't offend :)
Here's another option.
Add another column (shame on me, I know) to the original data, and
called this Quarter. The formula that goes next to the existing data
is the following.
=IF(C2="Finished",IF(MONTH(B2)<=3,"Q1",IF(MONTH(B2)<=6,
"Q2",IF(MONTH(B2)<=9,"Q3","Q4"))),C2)
Basically, if the status is "Finished", then determine in what quarter the date is.
Create the pivot table with that data, and then add "Quarter" and
"Title" to the Row Labels (in that order)
Last thing would be to click the arrow next to "Row Labels" and select "Does not Equal" under "Label Filters". There you'll type "Unfinished" (no quotation marks). This will give you something like the image below.
From here the only manual thing you'll need to do is update the data range for the pivot table if more rows are added to the pivot table data and refresh the pivot table if the original data changes
NOTE: To address your question about sorting; after you do the steps above, you can select the Row Labels again and do an A>Z sort to get each quarter to be sorted in alphabetical order