Batch list folder, count pdf files and get file name - windows

Question

I would like to create a summary of all the files that I received weekly from other department. The folder structure shown below. Each folder will contain multiples pdf files and only 1 .docx file. So, i would like to list down the folder name, count total pdf files inside and get the name of docx file. If docx missing, show "missing", is this possible too?
I did try this code, but this will show all files in the folder instead.
#echo off
FOR /F "delims=" %%F IN ('dir /B /A /S *') DO (
for %%D in ("%%~dpF\.") do echo/ FolderName: %%~nxD ^| FileName: %%~nxF
)
pause
UPDATE:Today while Im testing suggested code, they send me last week file. AND to my surprised, the other department changed folder structure (facepalm!). Below updated folder structure for reference.
Updated folder structure:
Current
|count.bat
|--FolderA-Folder1-Nov 2020.docx
| -pdf1.pdf
| -pdf2.pdf
| -pdf3.pdf
| -pdf4.pdf
| Folder2-Dec 2020.docx
| -pdf1.pdf
| -pdf2.pdf
| -pdf3.pdf
| -pdf4.pdf
|--FolderB-Folder1-Nov 2020.docx
| -pdf1.pdf
| -pdf2.pdf
| -pdf3.pdf
| -pdf4.pdf
| Folder2-Dec 2020.docx
| -pdf1.pdf
| -pdf2.pdf
| -pdf3.pdf
| -pdf4.pdf
|--FolderC-Folder1-Nov 2020.docx
| -pdf1.pdf
| -pdf2.pdf
| -pdf3.pdf
| -pdf4.pdf
Expectation Results
FolderName: Folder A Folder 1 PDFtotal: 4pdfs DocFile: Nov 2020.docx
FolderName: Folder A Folder 2 PDFtotal: 4pdfs DocFile: Dec 2020.docx
FolderName: Folder B Folder 1 PDFtotal: 4pdfs DocFile: Nov 2020.docx
FolderName: Folder B Folder 2 PDFtotal: 4pdfs DocFile: Dec 2020.docx
FolderName: Folder C Folder 1 PDFtotal: 4pdfs DocFile: Nov 2020.docx

Answer 1

Original Script
The dir command without the /B option displays the count of matching items in the penultimate line, which could be captured and parsed by a for /F loop.
Since you have got a flat directory structure, I would not do a recursive approach (like dir /S or for /R).
#echo off
setlocal EnableExtensions DisableDelayedExpansion
rem // Define constants here:
set "_ROOT=." & rem // (target directory; `.` is current, `%~dp0.` is parent)
set "_MASK=Doc*.docx" & rem // (pattern to find particular file)
set _LIST="pdf" & rem // (space-separated list of file extensions without `.`)
rem // Loop through immediate sub-directories of the target directory:
for /D %%D in ("%_ROOT%\*") do (
rem // Return name of current sub-directory without trailing line-break:
< nul set /P ="FolderName: %%~nxD "
rem // Loop through given list of file extensions:
for %%E in (%_LIST%) do (
rem // Initialise variables:
set /A "CNT=0, NUM=0" & set "NAME="
rem // Capture number of matching files from last but one line of `dir`:
for /F "eol= " %%C in ('2^> nul dir /A:-D-H-S "%%~D\*.%%~E"') do (
2> nul set /A "CNT=NUM, NUM=%%C"
)
rem // Return count of matching files without trailing line-break:
< nul call set /P ="PDFtotal: %%CNT%%%%~Es "
)
rem // Find file that matches the given pattern (assuming there is only one):
for %%F in ("%%~D\%_MASK%") do set "NAME=%%~nxF"
rem // Return name of found file, with trailing line-break this time:
call echo DocFile: %%NAME%%
)
endlocal
exit /B
The option /A:-D-H-S of the dir command in the code prevents hidden and system files from being counted; change it to /A:-D if you do want to regard them as well.
Updated Script
In the following you will find the new code adapted to your changed directory structure (you will notice that there were only a few modifications necessary):
#echo off
setlocal EnableExtensions DisableDelayedExpansion
rem // Define constants here:
set "_ROOT=." & rem // (target directory; `.` is current, `%~dp0.` is parent)
set "_MASK=* 2020.docx" & rem // (pattern to find particular file)
set _LIST="pdf" & rem // (space-separated list of file extensions without `.`)
rem // Loop through immediate sub-directories of the target directory:
for /D %%S in ("%_ROOT%\*") do (
rem // Loop through next level of sub-directories:
for /D %%D in ("%%~S\*") do (
rem // Return names of current sub-directories without trailing line-break:
< nul set /P ="FolderName: %%~nxS %%~nxD "
rem // Loop through given list of file extensions:
for %%E in (%_LIST%) do (
rem // Initialise variables:
set /A "CNT=0, NUM=0" & set "NAME="
rem // Capture number of matching files from last but one line of `dir`:
for /F "eol= " %%C in ('2^> nul dir /A:-D-H-S "%%~D\*.%%~E"') do (
2> nul set /A "CNT=NUM, NUM=%%C"
)
rem // Return count of matching files without trailing line-break:
< nul call set /P ="PDFtotal: %%CNT%%%%~Es "
)
rem // Find file that matches the given pattern (assuming there is only one):
for %%F in ("%%~D\%_MASK%") do set "NAME=%%~nxF"
rem // Return name of found file, with trailing line-break this time:
call echo DocFile: %%NAME%%
)
)
endlocal
exit /B

Answer 2

#echo off
setlocal enabledelayedexpansion
set "spaces= "
FOR /F "delims=" %%F IN ('dir /B /AD /S *') DO (
rem new foldername in %%F
set "foldername=%%~nxF%spaces%"
set /a pdfcount=0
set /a docxcount=0
set "docxmessage=missing"
for /f "delims=" %%D in ('dir /B /A-D "%%F\*"') do (
if /i "%%~xD"==".pdf" set /a pdfcount+=1
if /i "%%~xD"==".docx" set /a docxcount+=1&set "docxmessage=%%~nxD"
)
set "pdfcount=%spaces%!pdfcount!"
if !docxcount! gtr 1 (set "docxcount= MULTIPLE") else (set "docxcount=")
echo/ FolderName: !foldername:~0,20! PDFtotal: !pdfcount:~-3!pdfs Docfile: !docxmessage! !docxcount!
)
Note that the first dir command now contains AD to list directories only.
With each directoryname, record it in foldername and add some spaces at the end. Reset the counters and establish the missing value in the docxmessage.
Then get the filename list within the directory found, count each .pdf and .docx and if any .docx is found, record its name in docxmessage
Modify docxcount to a message if more than 1 .docx is present, and empty otherwise
When the directory-scan is finished, apply some spaces to the start of pdfcount and then produce your output line using the current values of the variables and using the modifiers to produce the first 20 characters of the padded directoryname and the last 3 characters of the padded pdfcount.
When you use the point-click-and-giggle method of executing a batch, the batch window will often close if a syntax-error is found. You should instead open a 'command prompt' and run your batch from there so that the window remains open and any error message will be displayed.
Fixed : for /F %%D... needed "delims=" to assign the whole filename to %%D
Revised code for new structure:
#echo OFF
setlocal ENABLEDELAYEDEXPANSION
PUSHD U:\sourcedir
set "spaces= "
FOR /F "delims=" %%F IN ('dir /B /AD /S *') DO (
rem new foldername in %%F
set "foldername=%%~nxF%spaces%"
rem find parent directory
FOR /F "delims=" %%Q IN ("%%~dpF\.") DO SET "parent=%%~nxQ%spaces%"
rem is a leaf directory if this directory has no subdirectories
SET "isleaf=Y"
FOR /F "delims=" %%Q IN ('dir /B /AD "%%F"') DO SET "isleaf="
set /a pdfcount=0
set /a docxcount=0
set "docxmessage=missing"
for /f "delims=" %%D in ('dir /B /A-D "%%F\*" 2^>nul') do (
if /i "%%~xD"==".pdf" set /a pdfcount+=1
if /i "%%~xD"==".docx" set /a docxcount+=1&set "docxmessage=%%~nxD"
)
set "pdfcount=%spaces%!pdfcount!"
if !docxcount! gtr 1 (set "docxcount= MULTIPLE") else (set "docxcount=")
IF DEFINED isleaf echo/ FolderName: !parent:~0,20! !foldername:~0,20! PDFtotal: !pdfcount:~-3!pdfs Docfile: !docxmessage! !docxcount!
)
popd
GOTO :EOF
Some small additions to the code.
first, find the parent directoryname. By using the directoryname in %%F and adding \., the resultant resolved string appears to be a filename, the name and extension of which is the parent directory; store this in parent with padding.
Next, determine whether this is a leaf directory. Set the flag isleaf to assume it is a leaf directory, then perform a dir/ad so that any detected subdirectory name will clear the flag.
Then just process the directory as before, using 2^>nul to suppress file not found messages if the directory %%F contains no files.
...And only generate the report line if isleaf is defined, with the parent directoryname added.

Answer 3

This can be placed into a .bat file script and run in cmd.exe. Note that this does not identify directories which contain no .pdf file, no .docx file, or multiple .docx files.
powershell.exe -NoLogo -NoProfile -Command ^
"$Dirs = Get-ChildItem -Directory -Path 'C:\src\t';" ^
"foreach ($Dir in $Dirs) {" ^
" $PdfCount = (Get-ChildItem -File -Path $Dir.fullname -Filter '*.pdf').Count;" ^
" if (($null -ne $PdfCount) -and (0 -ne $PdfCount)) {" ^
" $DocxFiles = (Get-ChildItem -File -Path $Dir -Filter '*.docx');" ^
" if ($null -ne $DocxFiles) { $DocxFile = $DocxFiles[0] } else { $DocxFile = 'none' };" ^
" """FolderName: $($Dir.Name) PDFtotal: $($PdfCount.ToString())pdfs DocFile: $DocxFile""";" ^
" }" ^
"}"
It would be easier to put the script into a file.
=== Get-DocxAndPdfCount.ps1
[CmdletBinding()]
Param()
$Dirs = Get-ChildItem -Directory
foreach ($Dir in $Dirs) {
Write-Verbose "dir is $($Dir.fullname)"
$PdfCount = (Get-ChildItem -File -Path $Dir.fullname -Filter '*.pdf').Count
Write-Verbose $PdfCount
if ($null -ne $PdfCount -and 0 -ne $pdfCount) {
Write-Verbose $PdfCount
$DocxFiles = (Get-ChildItem -File -Path $Dir -Filter '*.docx')
if ($null -ne $DocxFiles) { $DocxFile = $DocxFiles[0] } else { $DocxFile = 'none' }
"FolderName: $($Dir.Name) PDFtotal: $($PdfCount.ToString())pdfs DocFile: $DocxFile"
}
}
Then, run it in a PowerShell console using:
.\Get-DocxAndPdfCount
.\Get-DocxAndPdfCount -Verbose # to see debugging information
Run from cmd.exe using:
powershell -NoLogo -NoProfile -File '.\Get-DocxAndPdfCount'
powershell -NoLogo -NoProfile -File ".\Get-DocxAndPdfCount" -Verbose